How Much Does Party Booking Software Cost? Every Real Price We Could Find (2026)

Across this market it runs from as little as $0 a month on fee-based plans that charge per booking, up to $700 or more for a full venue suite with a point of sale. The party booking tools we looked at sit in between, roughly $22 to $180 a month. Where you land depends less on the brand than on whether you're buying a single booking tool or software to run an entire facility. The table above lays out the full range. (verified August 2026)

Often, though "hidden" usually means "on a different page" rather than deliberately concealed. Three to check before you sign:

• A one-time setup or activation fee. Several vendors charge $350 to $500, and one quotes it as a full month's subscription.
• Added transaction fees. Some tools take a percentage of every booking on top of standard card processing.
• A booking fee charged to the parent. This lands on the parent's card statement next to your business name and never appears on your own invoice, which makes it the easiest one to miss.

The table above breaks out setup fees and added transaction fees for all 17 platforms so you can add them up at your own volume.

A few things that don't show up on a pricing page but shape what you actually pay:

• Renewal and cancellation terms. Ask whether the rate you're quoted holds at renewal, and what leaving involves, before you sign. Some plans are month-to-month; others lock you in for a year.
• Total cost at your volume. Add the subscription, setup fee, transaction fees, and any add-ons together. The monthly number is rarely the number that lands on your card.
• Which tier your must-have features live in. Waivers, invitations, and RSVPs are often gated to a higher tier than the entry price you first see.

Tidybash is $49 to $149 a month depending on the plan, with no setup fee and no added transaction fees. It's party-first software: party pages, invitations and RSVPs, waivers, and guest data. It doesn't include a point of sale or class and membership management, so it works best alongside your existing POS rather than replacing it. Try Tidybash for free

Sawyer has three separate plans. Launch is $0 a month, but it charges a 3% fee per booking and requires a listing on Sawyer's marketplace, where orders that come through carry a 30% fee. Grow is $219 a month ($189 billed annually) and Scale is $399 ($379 annually); on the paid plans the marketplace listing is optional and priced lower, 20% on Grow and 15% on Scale. The software's own booking fee ranges from 0% to 3% depending on the plan. Separately, Sawyer charges the parent a $1.99 to $3.99 booking fee per order, which is waived on birthday parties, plus standard card processing.

Sawyer is well liked for classes and camps, which is what it's built for. It also has one of the most user-friendly interfaces for parents to find and sign up for programs. For birthday parties, it offers a standard inquiry form and payment processing. Providers routinely tell us it falls short when it comes to party bookings and memberships. On the review sites it rates highly overall, with support and ease of use the standout praise; the recurring gripes are cost for smaller operators and fiddly edits, like not being able to change an activity's date without re-entering enrollments. (verified August 2026)

Aluvii's standard price is about $250 a month, with providers reporting $200 to $300 depending on the size of the facility, plus a $500 setup fee. There's also a standalone party-booking module for about $79 a month.

Payments run through Aluvii's own processor, SOLA, and those rates aren't published, so ask for them in writing. Aluvii's support is widely praised, often the thing owners love most about it. The other side of that is that some find the software dated and the total cost, monthly fee plus payment fees, hard to sustain over time. Reviewers point to onboarding and data migration as the trickiest part, like bringing old passes over and untangling duplicate accounts. (verified August 2026)

Roller is quote-based, priced by venue size and configuration. Providers reported quotes from around $400 up to $700+ per month per venue with waivers priced separately on every plan. Roller positions its payment processing as volume-based and in line with standard rates, which is why there's no separate transaction fee for it in the table, though it's worth confirming for your own sales.

These are 2025 to 2026 reference points, so ask for a current quote at your volume. On quality, Roller earns real respect: slick dashboards, fast once it's set up. The recurring caveat is that it's priced and built for bigger facilities, so smaller venues often feel they're paying for capabilities they don't need. Reviewers also praise how quickly new staff pick it up, while flagging cost and the occasional operational snag, one venue reported losing memberships that didn't renew automatically after a year. (verified August 2026)

One recent quote came in at $325 a month, all in and month-to-month, with waivers included. Adding the optional marketing automation module brings it to about $410 a month. There's a one-time $500 activation fee.

Providers who went through the demo described the quote as transparent and the process as quick. Fans say it genuinely does everything, POS, memberships, an online store, and party bookings, all in one place. The common complaint is that all that capability comes with complexity, and some owners find the setup and onboarding a lot to take on. Reviewers single out taking deposits at booking to cut down on overbooking as a real win, and flag occasional waiver glitches at check-in and hardware that isn't Apple-friendly. (verified August 2026)

PartyWirks is $149.95 or $179.95 a month, plus a one-time launch fee of $349.95 to $399.95 by tier. It doesn't add transaction fees, and RSVPs and invitations are included, which makes it one of the few party-first tools with that combination. Providers who moved to it from a heavier all-in-one often mention how much simpler it made their party booking. It has few third-party reviews so far despite having been around for a while; one comparison praised its intuitive booking flow while noting the design templates can feel a little restrictive. (verified August 2026)

Wellness Living publishes pricing at $69 to $349 a month by tier. Its published fee schedule also adds a payment gateway fee, per-transaction fees, and annual maintenance and PCI charges on top, so the real monthly cost tends to run higher than the tier price. Ask for the full fee breakdown before you sign.

Owners tend to rate the back end higher than the customer-facing side: the ones who like it say it runs their operation well, while the common complaint is that customers struggle with the checkout and waiver flow. A recurring theme in reviews is that the binding terms live on their website rather than the document you sign, and that cancelling can be difficult, so read the renewal and cancellation terms closely before committing. (verified August 2026)

LilYPad is quote-based, reported at $199 a month for three modules or $299 for all features, plus a $500 setup fee. Confirm your own quote at a demo. It was built for family entertainment centers like trampoline parks, laser tag, and skating rinks, so it's a full venue POS with party booking built in.

Fans call its simplicity a no-brainer and praise the support. Others (mainly smaller venues) feel that for the price, they wish they'd looked at more options first. (verified August 2026)

Play Space Brain is $279 a month flat, everything included, with no setup fee and a month free. This is early-access pilot pricing, so expect it to evolve.

Providers using it praise its easy learning curve and a team that's quick to add requested features. The main caveat is that it's still early, so some features are arriving over time and onboarding has had a waitlist. (verified August 2026)

Venue Sumo is quote-based with prices ranging from $300 to $600 per month depending on the package. There's also a one-time setup fee equal to one month's subscription. They don't publish pricing, so confirm your own quote. What stands out is how much is bundled: venue and class management, invitations and RSVPs, waivers, and a built-in point of sale are all included at the package price, with no added transaction fees. In their own words it isn't dedicated to parties, though it does include a party management section with custom invitations and automated reminder emails. Independent review coverage is thin, so it's worth asking for references at a demo. (verified August 2026)

iClassPro is $139, $199, or $299 a month per location, with party features on the higher tiers. Its processing rates aren't published, so ask before you commit. It's built mainly for class and camp businesses like gymnastics and dance studios, with parties as a secondary feature. Reviewers who run class businesses rate it highly for its interface and automation, with a complex initial setup and limited financial reporting as the main gripes.

On a personal note (Tidybash co-founder Robin here) I've used iClassPro as a parent to sign up my kid for camp and found the experience to be very user-friendly and comprehensive. (verified August 2026)

LEAP360 publishes pricing at $179 to $579 a month per location across its standard tiers, and one provider reported a $249 quote. It's an all-in-one aimed at family entertainment centers, bundling marketing, bookings, and point of sale. (verified August 2026)

Occasion has three published plans: Start at $19 a month plus a 4% booking fee, Grow at $99 plus 2%, and Maximize at $299 plus 1%. There's a 30-day trial. The per-booking fee is the thing to watch, since it scales with your sales rather than staying flat. Occasion is built mainly for one-off bookings rather than repeat visits or memberships, and its users tend to be smaller operations focused on drop-ins, children's museums among them. (verified August 2026)

Bookeo is $14.95 to $119.95 a month by booking volume, with digital waivers as an add-on from $9 a month and no commissions. It can take appointments and payments, but it's a general-purpose booking tool, not something built for kids' party providers. There are no party pages, no invitations or RSVPs, and no guest lists out of the box, so you'd stitch the party workflow together yourself. Reviewers like its flat, commission-free pricing and easy setup, while describing the interface as dated and support as mostly email-based. (verified August 2026)

Check Cherry is $29, $59, or $139 a month by booking volume, with card processing of 2.9% plus $0.30 built in. It's built for event pros like photographers, DJs, and venues selling packages and add-ons, rather than kids' parties specifically. Reviewers praise how much manual follow-up its automations save, with a setup learning curve as the main caveat. (verified August 2026)

Party Pro Manager offers Solo plans at $22 to $67 a month and Team plans at $44 to $127, and you connect your own PayPal or Square for payments. It's geared toward mobile party entertainers rather than fixed venues. Providers particularly like its staff-management features, which are more comprehensive than most tools at this price. On the other side, some report the booking form dropping bookings, and the software going down a handful of times over the past year. (verified August 2026)

Acuity Scheduling runs $16 to $49 a month. It's a general-purpose scheduling tool, not a party tool, but it's a common generic option providers choose when piecing together their own setup. Owners note that it doesn't have the ability to collect sales tax and can be awkward to export data from, so treat it as the scheduling piece of a larger setup rather than a full party solution. Reviewers like its polished self-booking, reminders, and customization, and note it can be pricey for a small operator with no free tier. (verified August 2026)